When it comes to preparing for disaster, a business, unlike a household, has much more to think about than families. From ensuring that employees are ready to protecting mission-critical data, a business needs a reliable business continuity strategy to see the day through and swiftly recover after any crisis. Such a strategy will help not only with natural disasters, but with system crashes and man-made crises as well.
With hurricane season approaching and other disasters having recently struck various parts of the country, the American Institute of Certified Public Accountants (AICPA) has released a list of suggestions to help businesses “disaster-proof” themselves. From cloud services to mobility trends, this advice is designed not only to better prepare a business for disaster, but get up and running afterward as well.
Several of the AICPA’s key tips can be summarized into one category: reliable data backup software. A cloud-based solution provides a company with flexible access and storage space, with payment plans based on usage. Going digital with the cloud gives a business reliability and security without taking up valuable real estate or restricting employees to a central data point within the office. This gives smaller businesses the ability to hire outside of their immediate geographic area, or larger companies with numerous locations a centralized storage location between offices that all employees can access in a secure manner.
Providing employees with the latest mobile technology can also significantly improve disaster recovery by helping them get up and running swiftly after an emergency. Tying employees to a desktop machine forces them to always work from the office, but when disaster strikes, those employees may not have access to the office for several days. With laptops or tablets, employees still have access to their work from home, keeping the business afloat despite a damaged building or local crisis.
Ultimately, the final piece of the disaster recovery puzzle is ensuring all employees know what to do should an emergency happen. Training employees on how to use backup and recovery software, what the building evacuation plan is, and how to operate communication and data systems remotely is key to implementing a successful and reliable business continuity plan and being able to remain operational under any extenuating circumstances.