Microsoft Exchange: When is it Time to Upgrade?

Microsoft Exchange: When is it Time to Upgrade?

January 16

Microsoft Exchange is a corporate solution to manage email. Exchange offers some of the best interfaces for IT personnel and users. Exchange also integrates directly with Microsoft’s Outlook email client software. Exchange servers seem to last forever, but there is a point when it’s time to upgrade. Whether it’s software or hardware equipment, it’s pivotal for IT managers to figure out when it’s time to upgrade to avoid issues that interrupt users’ ability to work efficiently.

CPU Usage on the Server

Older versions of Exchange tried to address some of the CPU usage issues by dividing server roles. The problem was that these separate roles created one big application that actually was harder on the CPU. Exchange 2013 addressed these issues and separated roles into only two, all-encompassing manager and email roles. This created less overhead on server processes.

New Commands

Microsoft Exchange managers are used to small commands called commandlets. Some of these commands were removed from Exchange upgrades, but newer versions of Exchange work with Powershell. Powershell is a small, portable scripting language that makes many IT management tasks automated and convenient for server managers. Instead of managing much of the email maintenance tasks, managers can use Powershell to perform procedures such as backups, defragging and public folder security.


You can run antivirus and filters on older Exchange equipment, but older versions of Exchange have some security risks that are addressed in newer versions. Old equipment is usually the target of hackers, because hackers can take advantage of old security holes that IT managers often forget to patch. If your company has issues with malware, newer versions of Exchange can help filter and fight malware that causes issues with user’s computers and can often cause severe data breaches.

GUI Controls

As technology continues to evolve, old technology gets new makeovers. This includes Exchange servers. Old Microsoft Exchange servers require admins to do more manual commands, and it also takes more time to type these commands. These commands can also be hard for new admins to learn. Newer versions of Exchange make it easier and more convenient for admins using GUI tools that make configuring and maintaining email quicker and easier to learn.

Businesses that want to keep up with the latest technology can help customers, employees and IT personnel by upgrading to the latest Exchange software. Even hardware can make email faster, and employees will appreciate more storage space.

Did you know StorageCraft ShadowProtect Granular Recovery for Exchange supports Exchange 2013? Learn more.

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