Though one of the main elements of data retention, storage, and protection, data classification can be a complex topic for some businesses to fully grasp. In order to implement a fully effective disaster recovery strategy though, it is important to understand how a data classification policy can improve data storage and management, and what the key steps to the process are.
According to a TechTarget interview with VigiTrust CEO Mathieu Gorge, data classification is the designation for how specific data is used in the workplace, and how it is organized for proper access. Combining aspects of efficiency, security, and management by implementing these processes can not only increase a business’ productivity, but improve the efficiency of its backup and recovery software processes as well. According to Gorge, in order to gain these benefits, a company has to follow the key steps to creating a data classification policy though – map out business units, then map data flow between these units.
By establishing the different teams that use specific data, a company is already halfway to a classification policy. A sales team may use very different information than developers in a software company, so the two different teams do not necessarily need access to the other’s files. By establishing this during the backup and recovery process, the company can ensure that the right people are gaining access to their data as quickly as possible.
Acknowledging the flow of data is just as important as knowing what data employees are using. This establishes a more thorough idea of where data comes from and who needs access to it at any given time. When one type of file is created it, is produced by a specific employee or team of workers before going through the hands of various teams. By acknowledging which groups need access to it first, or which do not need access to the backup at all, a business can make the entire disaster recovery process far more efficient.
Ultimately, these two steps provide a clear plan of action for data classification, and any business seeking to improve its backup and recovery strategy can follow them to create an effective classification policy.