Email is still a great communication vehicle, but the limitations can’t be ignored. We’ve all tried to email a short video clip only to find that our mail clients are still stuck in the internet stone age.
Unfortunately, these frustrations are not confined to email. Some of the most widely used cloud services are limited in ways that make it seemingly impossible to move big files. OneDrive, for example, has a max upload size of 10 GB per file. Sounds like a huge capacity, but what about those special situations when your file transfers fall in the category of massive? A web designer contracted for a large, content-rich website may need to upload folders over 50 GB per pop to a web server, then share those same contents with the client.
When push comes to shove, you have to crank up the dial on your thinking cap and concoct some creative ways to send large files to point B.
Crunch and Archive
Where there’s a will, there’s a way, and one way to streamline the file transfer process involves scaling monstrous files down to leaner, littler monsters. In addition to minimizing actual size, file compression speeds up the process of uploading and unloading files. Compression tech has gotten pretty slick over the years, but all the compressing you need in order to prepare your data for transport is easily done in a few easy clicks on Windows, Mac, and Unix-like.platforms.
Get Up and Running With FTP
File transfer protocol or FTP, is an ideal alternative to popular file-sharing services and their limitations. An FTP client such as FileZilla can literally transform your desktop into a server that dispatches files where needed. Armed with a network address and password, customers can unlock the ability to download the files you’ve allocated in a directory on your system. The cool thing about FTP is that you are generally only limited by the size of your hard drive, so transferring monster-sized files should rarely be an issue.
Marry Removable Storage
Cloud servers and network-friendly devices are the new sexy in storage, but the charm of removable media is tough to resist. I can’t count the number of times I used one of several trusty USB sticks for my file transfer needs when I could have just sent an email — all because they’re easily accessible and convenient. Flash drives are still tiny, yet now capable of storing hundreds of gigs of easy moveable data. And they’re still cheap enough to warrant stocking up on a few for the office or mobile transfer missions. Whether it’s a thumb-sized wonder or a larger external hard drive, some form of removable media should be included in your file storage strategy.
Drive to Point B
Removable media is fairly handy when you just need to transfer a couple files from one PC to another system in the office. What about when you have to get something to a client ASAP? Well if they’re located only about an hour or two away from headquarters, delivering it to their doorstep may be the best course of action.The investment you make in time and petro will likely be returned in the brownie points you gain by going above and beyond for your client. This sort of effort may go over extremely well when assembling a drop-off team that can be trusted to deliver and make the most of a mini road trip.
Ship Files For Overnight Success
Maybe driving five cities over to your client just isn’t an option. When location makes distance a factor, commercial shipping suddenly becomes a valuable business service. Both the post office and UPS can usually guarantee next day delivery for in-state shipping and to most U.S. locations. Worst case scenario, the client is waiting two days, which is still a good turn-around with proper planning and communication.
When the cloud services are outmatched and email just won’t do, you can rest easy because there are ways to send large files beyond what is now considered the norm.