More courts, on both the state and federal level, are moving toward the computer age, with strategies for adopting digital record keeping and moving away from paper models. While many other businesses and organizations, including federal agencies, have already made the jump to electronic filing, courts are a few steps behind – mostly as a security practice. However, according to the News-Press, a new court ruling in Florida requiring courts to move to digital records won’t catch many county seats unprepared.
“It doesn’t look like it will affect us at all,” said Linda Doggett, chief operating officer for the Lee County Clerk of Court. “We will just be following what was supposed to happen all along.” Other representatives of various county offices made similar statements to the news source.
Moving to electronic filing systems can improve the reliability of records, increase response time, and make the legal system more efficient overall for any state. However, it comes with responsibilities as well, especially in regards to protecting data.
When any organization moves from paper to digital files, it requires not only different security and filing considerations, but also a focus on backing up data. Data backup and recovery software is vital to ensuring continued safety of records if power is lost, a system crashes, or worse, a computer or hard drive is stolen.
In addition to the benefits provided for digital security, establishing effective disaster recovery for electronic files is superior to paper solutions as it protects information from physical danger as well – reducing the chance that fire or flooding or another crisis could destroy records. Natural disasters are a serious threat to any business, organization, or government agency’s continued operations, and could be particularly disastrous for a small county court with no off-site options for records storage.