Backup Overload: Four Ways to Tell if Your Data Protection Plan is Out of Hand

Backup Overload: Four Ways to Tell if Your Data Protection Plan is Out of Hand

May 22

The average company relies so heavily on data that without it, servicing the needs of the customer would be difficult at best. For this reason, securing and safeguarding that information have become critical responsibilities within companies of all sizes. A comprehensive backup strategy is the best way to protect those informational assets, but is it possible to have too many copies? Backing up is vital but believe it or not, it can be a case of too much of a good thing.

Not sure if you have too many backups on your hands? No sweat. Here are four ways to determine if your data protection plan has spiraled out of control.

1. Clock Maintenance Time

How much time is it taking to maintain your backups on a daily basis? Of course different organizations have different requirements, but in general, a half an hour per day is a sufficient amount of time to keep things in order. If it’s taking you longer than that, it may be a sign that you need to reevaluate your backup process. During that reevaluation period, you want to look at aspects such as the mediums, methods and locations involved in the process as all could have a huge impact on maintenance time.

2. Look At Your Tools

There are numerous tools available on today’s backup market. You’ve got your flash-based drives and external storage units as well as a plethora of capable software programs that streamline the process. If you’re still using CDs, DVDs and other forms of storage media to save data, it could mean that you’ve got too much going on. Eliminating one of those methods could be the answer to freeing up time and resources that can be devoted to other objectives.

3. Examine Backup Locations

It is common these days for organizations to save copies of their data in multiple locations. Unfortunately, this routine makes it considerably easier to end up with too many backups on your hands. Let’s say you have your IT administrator save copies of newly created files to an online service like DropBox, in addition to the file folder on your web server. Having data in two or more locations is helpful for obvious reasons, but in this case, you are essentially backing up the same information.

Incorporating multiple locations in backup strategies is something companies need to be highly cautious of. According to a Silicone Angle article, the trend of using multiple data silos to protect information can lead to several problems, including security vulnerabilities and constraints that restrict the company’s agility. The article explains that through a more holistic approach, organizations can simplify the processes of both backing up and restoring their data.

4. Revisit Your Strategy

From the burgeoning midsize firm to the industry leading corporate powerhouse, organizations at every stage are constantly collecting new data. The information pouring in from the email programs, social media campaigns and customer transactions take part in an ever growing data infrastructure that can be considered massive at any level. As one of the most important components of your data management strategy, the backup plan is something that should be revisited on a regular basis. Routine evaluation of existing procedures will determine if you’re overdoing it and more importantly, bring more efficient solutions to light.

If your backups are giving you the blues, it’s time to reconsider the data management strategy you currently have in place. What areas can you improve in? How can you streamline those processes to be more efficient?